Youth Sundays step 3 - final preparations

Final preparations

• Have a deadline of two weeks before the service to have everything in. They won't meet that deadline but it moves their procrastination up a week.
• Gather all the materials from the committees and create a sample bulletin
• Have a printed (as in computer printed) copy of everything. You will need this when someone doesn't show up.
• One week before, print and distribute the sample bulletin. Go through it with the group, item by item, making sure everything is covered. Have someone write down all the who/what/when/where information that comes up.
• Create two versions of the bulletin – the traditional one that will be distributed to the congregation and one that will be given to the participants. More on this later.
• Set a rehearsal time. You'll be lucky to find a time when everyone can show up. (every local situation is different, but I have consistently found that right after school on Friday is the most likely time to get everyone.) Notes on conducting this rehearsal will come later.
• Have the group arrive one hour before the (first?) service. Rehearsal time in the Sanctuary or worship space may have to be negotiated in advance with the music department.