Key to making the retreat a success is drawing the needed youth to
the public event. This means that the event must appeal enough to the
target group that they won't just attend, but are willing to sign up
in advance. It is currently difficult in most places to get young
people to commit early to an event, so this becomes a major problem.
One possibility is a concert, a theme park or other public event that
requires purchase of a certain number of tickets. It then becomes
easier to say to them that if they don't get their reservations in
early they may be left behind. Be sure to have an absolute cutoff
date that allows time to make arrangements for the retreat.
Although this will cause some griping and complaining and perhaps
pressure from youth and parent, this event should be limited to
people who are "church members or likely to be involved in youth
group this year." Simply explain that the purpose of the
(public) event is to act as a group builder for the youth group and
that "friends" will be a distraction.
Another difficult issue is that the students cannot have their own
car at the public event (they can, perhaps, bring them to the
church). Churches with vans or buses have it made, and, if it makes
economic sense, renting a van for this event makes it easier to
insist that the whole group go together.
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