Since retreat facilities are often booked up solid, especially in
the Fall, it is important to plan this event far enough in advance to
secure reservations for the camp or retreat center to be used. The
surprise works best if the location of the retreat is fairly close to
the public event (although I've had young people patiently and
without question let me drive them 30 minutes "out of the way"
without question). Often an area has a number of resources that have
not been explored or used by a particular group. Service organization
often have or know of camps and retreat centers, as do "Y"s
and other churches. The best surprise retreat I have done used a
partially abandoned luxury hotel a few minutes outside of town that
was owned by a local church. Just exploring that facility was major
entertainment for our group.
As a part of the preparation, arrange for other counselors for the
retreat. Also, someone, perhaps the other counselors or perhaps youth
committee members or parents of youth that will undoubtedly be going
need to be recruited to gather the youth's overnight bags while the
public activity is going on.
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