A week before the event, send
out a "What to Bring" list. This also can be done
playfully. Always include "red-herring" items that will not
be necessary for the trip but might cause the participants to guess
incorrectly what they will be doing. Do try to think through all the
items they will or even might need to have on the trip. Many
youth and parents will be concerned about how much money will be
needed. As expressed in other posts, it is a good idea to have
all necessary costs of the trip - food, fees, tickets, etc. - covered
by the single fee charged and to have available subsidies or
scholarships). After assuring them that they won't have to have any
additionally money, it is well to stay out of any discussion of how
much spending money will be needed since this is a completely
personal issue.
As soon as I can, I will put a sample "What to Bring" on the Documents page.
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