Credit cards

Have a church credit card specifically for youth ministry or at least the educational ministry. 

• Using a personal credit card means that people will see your personal expenses as well as the church's. 

• Have the church's accounting system set the credit card up as a credit card account (sometimes simply called an asset account).  There is a mechanism for handling credit cards in most accounting packages.  This allows expenses and payments to be asynchronous and you don't get hit with finance charges because someone didn't get a voucher in on time. These accounts reconcile just like a checking account.

• The credit card statement is a clear record of expenses, and easily posted to the correct line items.